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Increase the access to documents and eliminate the costly time associated
with searching for paper documents
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Streamline your workflow by sharing documents among multiple users over
multiple locations
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Re-acquire the current space used to store paper documents and take control
of that valuable office space
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Strengthen the privacy and security of sensitive information
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Comply with regulatory and legal requirements
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Ensure quick restoration of essential records
following a natural or man-made disaster.
WHAT ARE THE
STEPS INVOLVED IN CONVERTING DOCUMENTS?
Collection and
preparation:
Once the documents have been picked up from your location they are prepared
for scanning. Staples and paperclips are removed, pages are oriented, small
documents are attached to carrier sheets, and damaged documents are
repaired.
Scanning:
Documents in good condition are automatically fed into the scanner. Fragile
or damaged documents are manually placed on a flatbed for scanning.
Quality control and image processing:
The scanned images are compared to the original to ensure they have all been
captured, are complete and as legible as possible, and are oriented
correctly. Software is used to de-skew and de-speckle the image.
Indexing:
Depending on the situation, indexes are entered manually or generated from
the image and may be supplemented with customer-supplied information.
HOW MUCH WILL IT
COST?
Cost can vary depending on many factors including:
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The amount of work required to prepare the documents for scanning
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The type and size of scanner required.
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The desired image resolution. (Higher resolutions require more scanning
time.)
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The condition of documents to be scanned and whether they can be auto fed or
must be hand-fed.
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The amount of indexing, image post-processing, and output packaging required
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The work required to re-assemble physical documents once scanning is
completed.
Contact one of our
client representatives for a complimentary review of your specific situation
